• Supervisor: Director of Youth Services 
• Max Hours: 35 per week
• Days: 5 per week, Monday – Friday 10:00 AM-6:00 PM 
• Compensation: $25- $28 per hour

• Coordinate onboarding processes for all newly hired Youth Department staff.
• Ensure completion and collection of required onboarding documentation and employment paperwork.
• Monitor and track employee clearances, including background checks, fingerprinting, and required pre-employment documentation.
• Maintain site-specific staff files, ensuring records are complete, accurate, and audit ready.
• Partner with Human Resources and program leadership to ensure onboarding timelines are met.
• Track employee completion of required trainings and certifications.
• Support scheduling and coordination of new staff orientation sessions.
• Follow up with staff regarding missing documentation and onboarding requirements.

• Support compliance with School Age Child Care (SACC), Department of Health (DOH), and all applicable licensing regulations.
• Maintain compliance calendars to track deadlines, inspections, permits, certifications, and regulatory requirements.
• Conduct routine site compliance reviews and internal audits to ensure readiness for external monitoring visits.
• Assist with preparation for SACC and DOH inspections and maintain documentation needed for audits.
• Monitor and organize licensing documentation across all sites.
• Track staff-to-child ratio documentation and regulatory compliance requirements as needed.
• Ensure all required staff clearances remain current and compliant.
• Identify compliance concerns and communicate findings to department leadership.

• Support operational consistency across all Youth Department program sites.
• Assist with the development and implementation of systems that improve workflow and efficiency.
• Maintain department databases, tracking systems, and operational records.
• Coordinate the collection and organization of program documentation and reports.
• Support program start-up and expansion efforts for new sites and initiatives.
• Assist leadership with special projects and department-wide operational initiatives.
• Provide administrative and logistical support to ensure smooth day-to-day operations.

QUALIFICATIONS

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of School Age Child Care (SACC) and Department of Health compliance standards preferred
• Strong organizational and project management skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to maintain the confidentiality of personnel information and sensitive documentation.
• Proficiency in Microsoft Office Suite, including Excel, Word, and database systems.
• Ability to create and maintain tracking systems and compliance reports.
• Strong problem-solving and follow-through skills.
• Ability to work independently and collaboratively across multiple teams and sites.

• High School Diploma or GED required.
• Associate degree preferred in Business Administration, Human Services, Early Childhood Education, Child Development, Education, Public Administration, or a related field.
• Minimum of 2–4 years of administrative, compliance, operations, youth development, or program support experience required.
• Experience working in afterschool programs, youth development organizations, educational settings, childcare programs, or nonprofit environments preferred.
• Experience with School-Age Child Care (SACC), Department of Health (DOH) regulations, licensing procedures, staff onboarding, or compliance systems is strongly preferred.
• Experience managing documentation, tracking systems, onboarding processes, and maintaining organized records across multiple workstreams preferred.